A Good Rhythm for Scheduling

You can create a rhythm that serves to help you get the most out of Shift Agent. Remember, the two primary goals of Shift Agent are to help you run efficient operations and to demonstrate care for your team through great scheduling. The main activity is of course building the schedule for the week. And we suggest the following rhythm, and you will continue to make great schedules provided that you take care of these elements:

Daily Rhythm:

Respond to requests for trades and giveaways
Handle requests for days off

Weekly Rhythm:

Set Projections - Setting your labor limits based on sales for the week
Adjust your templates to match your current projections
Check employee pay rates and make sure to enter any updates
Approve requests for updates to availability
Then BUILD THE SCHEDULE
Optional: Send Store News announcement to encourage or update everyone

Management Meetings Rhythm:

Things you can talk about to create continuous improvement with scheduling towards lean labor.

Review the schedule from last week. Pull up the graphic of the timeline and think about each position during the day.
- Were there places where we noticed that we could create labor savings during the week?
- Were there places where we were understaffed?
Make notes of places to trim labor.
- Watch the Trim Labor video
- Edit your templates to reflect a choice to try and trim labor.